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How to Plan a Company Picnic: Tips and Ideas for a Fun-filled Event

A company picnic is a great way to show appreciation to your employees and provide a fun-filled day of activities and food. However, planning a company picnic can be a daunting task, especially if you’ve never done it before. In this article, we’ll provide you with some tips and ideas to help you plan a successful company picnic.


1. Determine the location and date

The first step in planning a company picnic is to determine the location and date. Consider a location that is easily accessible for your employees, and make sure the date works for everyone. If your company has a large enough outdoor space, you could have the picnic on-site. Alternatively, you could look for a local park or outdoor venue that is suitable for hosting the event.

2. Choose a theme

Choosing a theme for your company picnic can add an extra element of fun to the event. It could be as simple as a color scheme or a specific activity theme, such as a sports day or a carnival. Having a theme can also help guide your choices for decorations, food, and activities.

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3. Plan the menu

The food is one of the most important parts of a company picnic. Depending on your budget and the number of employees attending, you could either hire a catering service or have a potluck-style company picnic. If you decide to go with a caterer, make sure to choose a menu that accommodates dietary restrictions and preferences. For a potluck-style picnic, create a sign-up sheet for employees to list what they will be bringing to avoid duplicates or an overabundance of one type of food.

4. Organize games and activities

A company picnic is a perfect opportunity to organize games and activities that can help your employees connect with each other and have fun. Depending on the location, you could organize activities such as a softball game, a three-legged race, a water balloon toss, or a tug-of-war. Other options could include a photo booth or a scavenger hunt. Make sure to have a variety of activities for all ages and abilities.

5. Provide entertainment

Providing entertainment can take your company picnic to the next level. This could be in the form of hiring a local band or DJ to play music, a magician, or a comedian. Another option is to organize a talent show where employees can showcase their skills and talents.

6. Plan for inclement weather

Weather is always a factor to consider when planning an outdoor event. Make sure to have a backup plan in case of rain or extreme heat. Consider renting tents or other equipment to provide shelter if necessary. If the weather is forecasted to be particularly hot, make sure to have plenty of water and shade available for employees.

7. Don’t forget the small details

The small details can make a big difference in the success of your company picnic. Make sure to have enough seating and tables for everyone attending. Provide sunscreen and bug spray to ensure everyone is comfortable. If you are providing activities or games, make sure to have all the necessary equipment and supplies on hand. Don’t forget to have first-aid kits available for any injuries or accidents.


Planning a company picnic takes time and effort, but it can be a great way to show appreciation to your employees and provide a fun-filled day of activities and food. By following these tips and ideas, you can ensure that your company picnic is a success and a memorable event for everyone involved.


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